Effective time management is crucial for anyone aspiring to lead an extraordinary life. However, mastering this skill goes beyond merely organising your day—it involves a fundamental shift in mindset and a strategic approach to how we use our time.

Drawing from my own experiences and my coaching practice with high-achieving women, I’ve seen firsthand how changing our approach to time can lead to remarkable outcomes.

This blog post will explore how you can transform your own time management to foster significant personal and professional growth.

Redefining Hard Work: A Shift from Quantity to Quality

Many of the high-achieving women I work with have reached significant milestones by subscribing to the traditional ethos of “work hard and work long hours.” However, this approach often leads to a cycle of busyness and overwhelm, where personal time and critical life projects remain perpetually on the back burner.

The belief that success comes from constant grind rather than smart planning leads many to feel that despite their achievements, life is something that happens to them, rather than something they direct.

This is a central issue I address in my coaching—encouraging a shift from mere hard work to strategic planning. Effective time management allows us to not only reclaim our time but also to consciously steer our efforts towards what truly matters, ensuring that our life’s direction is not lost to the everyday hustle.

Brooke Castillo’s insights in Episode 159 of her podcast reinforce this concept, emphasising that deeper planning can be transformative, a lesson that has profoundly impacted my approach to coaching and my personal life.

By prioritising planning, we empower ourselves to live intentionally, preventing our dreams and personal aspirations from being left untouched.

The Philosophy of Time Management

Time management is fundamentally about mindset and strategy, not just the mechanical act of scheduling. Each of us is allotted the same number of hours each day, but how we use those hours can vary dramatically based on our approach and understanding.

Indeed, our perception of time and how we engage with it can drastically affect our experiences and achievements. It is e.g. remarkable that our experience of time can speed up or slow down depending on how we think about it, which underscores the power of mindset in managing our lives.

Planning as Liberation

The notion that more freedom is found in spontaneity is a common misconception. What I have come to believe instead is that structured, intentional planning liberates us from the chaos that often stems from a lack of direction. By dedicating time at the start of each week to plan out our activities for example, we can save numerous hours that might otherwise be lost to procrastination and indecisiveness.

This proactive planning allows for more focused and productive use of time, leading to tangible results rather than just busywork.

The Power of Strategic Planning

In my coaching sessions, I emphasise the importance of attaching specific outcomes to each time block in your schedule. This is not just about filling your calendar but about ensuring that each scheduled activity moves you closer to your goals.

Whether it’s a meeting or a solo work session, having a clear objective for what you want to achieve can make your time much more effective. This method is especially crucial for those who aim to do extraordinary things; it requires managing time in a smarter, more deliberate way than the average person.

Overcoming the Resistance to Plan

Many people resist planning because they fear the rigidity it might introduce to their lives. However, embracing planning is an act of self-respect and an acknowledgment of your future needs.

It is about showing care for your future self by setting up conditions for success. This mindset shift can significantly enhance how you feel about yourself and increase your productivity and satisfaction with life overall.

Making Time by Making Decisions

A significant aspect of effective time management is decisiveness. Indeed indecision—both before and after decisions—are made—is a tremendous time waster.

By making strong, committed decisions, you avoid the trap of second-guessing and the inefficiencies that come with it. This approach not only saves time but also contributes to a more confident and assertive demeanour.

The Extraordinary Impact of Ordinary Habits

To lead an extraordinary life, you must transform ordinary habits into extraordinary ones. This transformation involves recognising that every minute is a chance to progress toward the life you envision. It requires a shift from passively experiencing time to actively creating your future.


Effective time management is about much more than managing minutes; it’s about managing your life. By understanding and using time strategically, you can shape the direction and quality of your life, turning ordinary days into extraordinary achievements.

For more insights into effective time management strategies, consider exploring additional resources like my free Time Mastery Toolkit, which offers insights into turning time management into a tool for personal and professional growth.

Sincerely yours,

Dr. Sophie


Inspired by:

Castillo, B. (2017, March 30). Time management : Making Time [Audio podcast episode]. In The Life Coach School Podcast. The Life Coach School. https://thelifecoachschool.com/podcast/159/


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